Supplier Contracts

Manage supplier contracts with the ability to import directly from Excel or PDF format or enter all rates and surcharges manually. You can even specify the contractual period on a per contract basis. Supplier contracts can specify start and end dates, rates and any custom fields the contract might require. If your supplier does not include surcharges as part of their rates, you can set the fuel basis for the contracts independently.

Importing Contracts

Import supplier contracts directly from their original rate cards, in either pdf or Excel formats. 

Contract Editing Options

Manually edit supplier contract details and rates at any time. Individual rates can be imported from external files.

Audit Logs

The system gives you full visibility of any changes to contractual data, promoting accountability and the visibility of previous values should you need to revert.

  Cloning

Setting up new supplier contracts can be time consuming, so we provide the ability to clone an existing supplier contract. This will pre-populate the rates and contract details from the chosen contract allowing you to make any necessary changes.

  Reports

There are a range of out of the box reports available for supplier contracts which can be easily accessed. Should you have more bespoke reporting needs, we can quickly deliver these to the system.

Customer Contracts

Manage customer contracts with the ability to import directly from Excel or PDF format or enter all rates and surcharges manually. You can even specify the contractual period per contract. As well as the ability to enter all rates and surcharges manually, you can specify a % margin to be applied to the associated supplier contract, automatically generating rates.

Customer contracts can specify start and end dates and rates and the ability to enable open book, surcharge at cost and calculate fuel on service charge only options. If your supplier does not include surcharges as part of their rates, you can set the fuel basis for the contracts independently.

Invoice Processing

Process invoices with the ability to manage exceptions in real-time using predefined multiple-choice responses. This gives you full control of your billing and maintains data integrity.

Exception Handling

Handling exceptions is what gives you the decision making power to ensure that your data is accurate. Exceptions can be caused by many different data inaccuracies, such as an invalid or missing customer contracts, incorrect weights, no rates set or surcharge or any number of scenarios. These are easily handled using multiple choice responses that use guided tools for you to fix or override the exception.

Processing Summary

Once processing has finished you will be presented with a dashboard showing statistics for the processing session. For accountability and audit purposes, each processing session is logged and records all actions that took place. From the summary dashboard you can change or revert any overriden exceptions.